Position Vacant – Club Administrator
Gym West is looking for our next admin superstar!
You have a high attention to detail and thrive working cohesively in a team environment. You will be confident working autonomously and provide effective and efficient support to Gym West’s staff and members while delivering successful administration of the club. 25 hours per week, Monday to Friday (no weekends). with flexibility around start and finish times from week to week.
About Gym West
We are a not-for-profit gymnastics club located on the grounds of Henley High School in Henley Beach. We provide quality recreational and competitive gymnastics programs for the local and wider community for children aged 0-18+ years. Gym West is an affiliated club with Gymnastics South Australia.
We operate 6 days per week (Monday-Saturday) and have a membership base of 900+ over a 12-month period.
Duties include but not limited to:
• Collect data and prepare monthly reports for the Management Committee
• Timely invoicing to Gym West members each term and ongoing as required (RevolutioniseSPORT)
• Keep current club and member details up-to-date in the CRM software
• Ensure timely payment to Gym West’s suppliers (Xero)
• Reconciliation of Debtors and Creditors (RevolutioniseSPORT and Xero)
• Purchase of equipment and other miscellaneous items to ensure the smooth and safe running of the club
• Other duties, as required
Selection Criteria
Desired
• Current First Aid Certificate (HLTAID009, HLTAID010, HLTAID011)
• Basic knowledge of gymnastics and programs offered at Gym West; KinderGym, Gymnastics for All, TeamGym, Men’s Artistic Gymnastics & Women’s Artistic Gymnastics.
Essential
• Current Working With Children Check from the Department of Human Services (SA)
• High confidentiality as you will be responsible for maintaining personal records of staff, volunteer and member personal information
• Medium to high proficiency in Xero accounting software
• Sound intermediate skill level with the Microsoft suite of programs (e.g. Word, Excel, Outlook)
• A high level of skill managing a Customer Relationship Manager database (Gym West uses Gymnastics Australia Online database and RevolutioniseSPORT)
• Excellent communication skills: both written and verbal
Applications close Sunday, 27th of April at 5.00pm with Interviews being conducted from Wednesday, 30th April
The successful applicant must be available to start Monday, 5th of May
Please contact Bonica Little, Program Coordinator at admin@gymwest.com for further details or a copy of the Position Description
